Data Officer: Tom McHugh May 2018
Your privacy is important to the ICDS Group and we take our responsibility in relation to the security of your personal information very seriously.
In accordance with the requirements of the General Data Protection Regulation (EU) 2016/2017 (GDPR), the ICDS Group commits to protecting your personal information and being transparent about information we are collecting about you and how we use that information.
We are committed to processing all data we possess or receive from you fairly and lawfully, with due care that your data will be used solely for the purposes set out in this policy.
The ICDS Group collects and uses your personal information for the purposes you have requested – your employment or the pursuit of a suitable employment opportunity. We will request your consent to hold your personal information before it is stored and processed. If you do not accept that we process your data in the manner detailed in this policy, please do not submit any personal data to us.
The ICDS Group will request information to evaluate your suitability for vacancies which we may have or which may arise in the future. We will keep this data or our database with your consent.
Your data may be used to communicate with you in relation to certain job opportunities and/or the progress of certain projects.
Your data may be used by the ICDS Group where we have a legal requirement to disclose it to third parties in order to comply with court orders, the detection of crime or the collection of taxes.
Your data may also be disclosed to third parties for the purpose of reference checks, authentication of qualifications, or criminal reference checks. Your express permission will be sought, and you have the option to decline.
For persons directly employed by ICDS Group companies additional information is required to facilitate payments to you, for registrations with insurers, for site access, for training courses or enrollment in pension schemes. Such information may include relevant national insurance numbers, passport or ID cards, e-mail addresses, bank account details, details of next of kin and specific qualifications.
This data will be held for the duration of your employment and will subsequently be deleted in line with our Data Retention Policy and statutory requirements.
This is not an exhaustive list and we may seek, process, use and disclose additional information with your explicit consent.
Who has access to your data?
The information that you have provided to us may be used by ICDS Group companies’ administrative staff, third parties- such as health insurance or pension funds, trade unions, payroll facilitators, safety training providers and secure portals for access to sites. Your personal data is wholly stored and processed within the European Economic Area.
ICDS will endeavor to ensure that all personal data that you have submitted to us is stored securely and that it is up to date. It is your responsibility to inform us of any material changes to your data.
You may at anytime request that we update, modify, erase (subject to our statutory obligations) or provide you with a copy of the information we hold on you. You can submit a request by emailing: email@example.com
Data Retention policy
1. Employees. The default policy of the ICDS Group is that we will retain relevant personal information during your employment and for a period of 6 years (in line with our statutory obligations) after cessation of your employment. There may on occasion be reasons to retain your data for a longer duration.
2. Candidates The ICDS group will retain your personal data until the position or positions sought have been filled. Thereafter your data will be held with your express permission.
Cookies is a text file that is stored on your computer's hard drive relating to your viewing history of a website. If you return to that website, it can present tailored selections to you created upon the stored information about your last visit. You can normally adjust the settings of your browser to avoid the acceptance of cookies. Cookies will not harm your system.
We use site tracking software to monitor traffic patterns and site usage to help us develop the design and layout of the websites.
Security: These cookies allow us to securely access your account
Preference: These cookies are used to store your preferences like language choice and display of job search results
Analytics: In order to monitor how our sites are performing, we collect data about page visits. This information is completely anonymous — we cannot determine who it came from. When we use this data, we look at numbers of visitors overall rather than individual visits.
Analytics information is used in reports and to improve our site. For example, we have used analytics data to add, remove or change features of the site based on how popular they are with users. We track, for example:
- Page views
- Popular times
- Length of visit
- Where visitors came from
- Technical data about devices or browsers used to access the site
Site features: We track which jobs you look at so we can show you similar roles.
Session: As you move through the site, various pieces of information need to be stored in order for the site to function properly. For example, if you perform a search for jobs, the search terms you use will be remembered so that you can change them later. If you log in, we will remember which account you logged in with.
Protection of Personal Information
ICDS is committed to take all reasonable care that the information you have submitted to us is securely maintained and we have put in place physical, electronic and managerial systems and protocols to prevent unauthorized access or disclosure. We have also put in place third party agreements to ensure that all data is processed in compliance with the obligations of GDPR. We do recognize that no data transmission over the internet can ever be 100% secure.
The possibilities exists that this information could be unlawfully accessed by a third party while in transit over the internet. ICDS Group accepts no liability should this occur.
ICDS may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.